PAYROLL

The challenges of payroll processing are well documented; tight deadlines, an essential need for accuracy, a swift response to change and an imperative demand for flexibility and reliability. As one of the most comprehensive Windows-based payroll systems on the market, DAKAR HR is specifically designed to meet the challenges of effective payroll management.

MULTI-DIMENSIONAL APPROACH

Multi-company - An unlimited number of company payrolls can be maintained within the same system. This does not only facilitate the operation of the payroll user but also allows management reports to group companies' statistics as necessary.   View Screen Shot Multi-frequency - Within DAKAR HR, a mixture of payroll frequencies, e.g. Monthly, Four Weekly, Fortnightly and Weekly, can be applied to different employees within the same company.   View Screen Shot Multi-lingual - Besides English, DAKAR HR allows a secondary language to be used throughout the system. A large number of screens can show the information in both languages at the same time. Reports can also be issued in the secondary language. Multi-currency - Different currency rates can be setup and linked to any employee within DAKAR HR. Payroll reports can also be issued using any currency rate required.   View Screen Shot

USER-DEFINABLE GOVERNMENT RATES

DAKAR HR allows user-defined government rate settings. The payroll user has the facility to update the system with any Government Tax and National Insurance Rate changes. National Insurance Rate settings   View Screen Shot FSS Rate settings   View Screen Shot Government Bonus Settings   View Screen Shot

EMPLOYEE SALARY HISTORY

Keep track of all your employees' salary changes throughout their employment with your company using DakarHR's historic facilities.   View Screen Shot 1       View Screen Shot 2

BACKDATED SALARY INCREMENTS

Collective agreements with backdated salary increments will not be the payroll user's worst nightmare anymore. The process that used to take months is now performed in a few minutes using DAKAR HR's Backdated Salary Increments features.

DIRECT DEBIT INTO DIFFERENT BANK ACCOUNTS

You can now also split an employee's net salary into different bank accounts and into different banks either on a percentage basis or on a fixed amount basis.   View Screen Shot 1       View Screen Shot 2

TAX ARREARS

Any employees' Tax Arrears can be set once and will be automatically deducted from the employee's salary. Any Tax Arrears deducted will automatically reflect in the standard Payroll analysis and Government Reports.

EMPLOYEE LOANS MANAGEMENT

Any loans from the company to its employees can now be managed and automatically deducted from the employees' salary at each payroll run.   View Screen Shot

FIXED, ONE-OFF OR DAILY ADJUSTMENTS

Fixed Adjustments - Set up Permanent Pre or Post Tax allowances / deductions for individual employees and these will remain active at each and every payroll run until they are set as inactive by the payroll user.   View Screen Shot 1       View Screen Shot 2 One-off Adjustments - Any further adjustments can also be inputted for a particular payroll run on a payroll by payroll basis or on a daily basis   View Screen Shot 1       View Screen Shot 2

RECALCULATION OF THE SAME PAYROLL

A payroll user can recalculate a particular payroll for a number of times, either for all the employees or else for a selection of employees. In this way the payroll user will have the facility to adjust any missing adjustments identified after the initial payroll run. Once a payroll run has been finalized and the government reports has been sent, the system can be set to disable the recalculation of that particular payroll.

HISTORICAL CONCEPT

Due to the historical concept used within DakarHR, any payroll reports can be issued according to a particular point in time set by the user. I.e. A payroll report which prints the company's total salary bill will give its result according to that particular point in time. This is mainly used for comparative analysis.

STANDARD PAYROLL ANALYSIS REPORTS

Various standard reports exist within the system to help the payroll user analyse and tally the payroll totals using different grouping and display methods.   View Screen Shot 1       View Screen Shot 2

STANDARD GOVERNMENT REPORTS

All standard monthly and yearly Government reports are included within the payroll system.   View Screen Shot 1       View Screen Shot 2       View Screen Shot 3

PAYSLIP AND CHEQUE PRINTING

Various standard payslip and cheque layouts are included within the Dakar payroll module.   View Screen Shot

TIME-SHEETS ENTRY

The time-sheet allows the automatic generation of any overtime according to the each employee's contract specifications.   View Screen Shot

SYSTEM CALENDARS

The system calendars allow you to view any piece of employee information from one specific area. In the example below, the calendar is clearly identifying and Punch Cards (overtime, basic hours for part timers, etc) created for Mr Mario Bianchi in a particular year.   View Screen Shot

OTHER FEATURES

Company Structure The company structure is used to assign your employees into different functional areas of the company. Besides Level 1, i.e. Company, the system gives you the flexibility to create up to 15 different Levels. E.g. Level 2 - Department, Level 3 - Section, Level 4 - Division, etc. These 15 different levels can be labelled as necessary according to your company's needs. Within each level, E.g. Level 2 - Department, an unlimited number of functional areas can be created, i.e. unlimited creation of Level 2s, unlimited creation of Level 3s etc. Once the employees have been assigned to their respective Company Structure, any payroll analysis report can be grouped upon any Company Structure Levels created, Grades, Cost Centers, etc. Unlimited creation of Salary Grades and Grade Scales Salary Grades and Grade Scales can be linked to your employees to preset any annual salaries which will apply within your particular company. Unlimited creation of Cost Centers An unlimited number of Cost Centers can be created and allocated to your employees. These Cost Centers are then used in Payroll analysis reports and Accounting packages interfaces to determine and break-down any company costs. Unlimited creation of Banks and Bank Branches Any new banks or bank branches can be created in the payroll clerk by the system user. Furthermore, a Direct Credit Letter Generator also exists to allow the payroll clerk to amend the Bank Direct Credit Letter as preferred. Unlimited creation of Overtime Rates The system also allows you to create any amount of overtime rates which automatically work on the employee's hourly rate Unlimited creation of Allowances The system allows you to create any amount of different Allowances which will then be automatically reflected onto the employee's payslip Fringe Benefit Definitions The system allows the creation and maintenance of any Fringe Benefits which are used within the company. Interfacing with Accounting packages DakarHR interfaces with any accounting package there is in the market. New Exporting Tools built within DakarHR can also cater for any additional different formats which may be required.

The Window below is an examle of a Multi-Lingual Screen within the Dakar Payroll System.

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Dakar Buildings, Birkirkara Road, St Julians SGN02, Malta, Europe
Tel: +356 21 374078    Fax +356 21 374090    Email: info@dakarsoftware.com    Web: www.dakarsoftware.com

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