Overtime Pre-Approval

No overtime pre-approval, no overtime paid
Overtime Pre-Approval

Are you, time and time again, faced with an overtime budget overrun?  Are you in control of your overtime cost?  Is your staff abusing from an uncontrolled overtime situation?  Worry no more.  The Dakar Online Overtime Pre-Approval module is your solution to the problem.

The logic is simple - No overtime pre-approval, no overtime paid. 

This web tool places each line manager or head of department in control of overtime worked in the department before the actual overtime is worked.  

An employee in a department must first seek approval prior to working overtime.  The employee fills in an online form detailing the date and times, as well as the reason for needing to work overtime prior to the day's shift, or at the end of the day's shift. The system sends an email to the department head who can then view the request online.  S/he may approve the request, modify the request, or simply refuse the request.  The system informs the employee by return email of his/her department head's decision.

Actual overtime hours worked on the day/s concerned is then compared to what has been pre-approved.  If actual hours worked is below pre-approved hours, then the actual hours worked is paid at the overtime rate due.  If actual hours worked is above the pre-approved hours, the system will check to see if it is outside a predetermined tolerance limit (default 10%).  If it is within the tolerance limit, then the actual hours worked is passed on for overtime computation.  If it is beyond the tolerance limit, then the system will flag the transaction as a mismatch.  An email will be sent to the head of department who can approve, adjust, or refuse the mismatch.  If approved, the time as worked will be calculated for overtime purposes; if adjusted, the time adjusted will be sent for overtime computation; if rejected, the time as pre-approved will be calculated instead.

 

  • Provides functionality to allow employees to apply to work overtime in advance
  • Applications to work overtime are approved or rejected by line manager
  • Automatic sending of emails  between managers and employees
  • Interfaces directly with Dakar Time and Attendance
  • Flexible tolerance to cater for overtime worked over and above the overtime pre-approved
  • Check for mismatches where overtime worked exceeds overtime pre-approved plus tolerance

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